Corporate stays in Milan: start with one clear brief.

Start with people and their calendars

Team members may have different arrivals and departures. List overlaps and room-sharing preferences, distinguishing the booker, travellers and coordinator. Start with operational information; provide personal details only when required through the appropriate process.

Choose around work locations

Send appointment addresses and recurring travel times. If colleagues work in different places, compare priorities rather than assuming one neighbourhood suits everyone. Home working arrangements need confirmation for each residence.

Define the proposal you need

Ask for the complete period, bed arrangements, included services, total and terms. Clarify who pays and the company’s documentation requirements before confirmation. Corporate rates, specific invoicing arrangements or automatic flexibility are not assumed.

Keep the handover simple

Give travellers their confirmed address, timings and access instructions through agreed channels. Name one coordinator for changes. If a project runs longer, request additional dates promptly: the first booking does not guarantee an extension.

Questions, answered

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